Personal Assistant to UHNW Entrepreneur, 12 Month Maternity contract, Notting Hill, up to £80k gpa

We are looking for a 12-month maternity cover for a PA to an UHNW male principal in Notting Hill. This role is primarily an office-based role, working alongside the rest of the principal’s team (2 EAs, a team assistant and a comms advisor), with the option to work from home if the principal is travelling.

We are looking for someone efficient and organised, with outstanding communication skills.

This person should have 5+ years’ experience in a similar level role and ideally be educated to degree level.

DAILY TASKS / FAMILY

·         Extensive multi time zone diary management - scheduling personal meetings and appointments.

·         Managing communication on behalf of the principal - inbox management, drafting emails, calls etc.

·         Work with the team assistant on table reservations, car bookings, event ticket purchases etc.

·         Manage relationships on behalf of principal with 3rd party suppliers and stakeholders.

·         Undertake various errands to support the principal and the household's smooth operation.

·         Manage medical appointments, healthcare records and related tasks.

·         Offer ad-hoc support for the principal's parents, their household and their care.

·         School administration for the 3 children.

·         Liaise with the accountant and CFO with regard to budgets.

HOUSEHOLD STAFF

·         Main point of contact for household staff: overseeing the recruitment and supervision of new members of the team and handling annual performance, illness, holidays, expenses etc.

·         Manage staff relationships and dynamics.

·         Manage the Estate Manager & House Manager at country residence; weekly 1:1s to manage performance and principal expectations.

·         Manage and oversee the work of the CEO team assistant.

TRAVEL

·         Research travel locations and create bespoke and complex travel itineraries for the family / principal and his friends.

·         Coordinate detailed travel arrangements with itineraries from door to door; private jets, yachts, cars.

·         Work with local concierges to make sure everything runs smoothly for the trips.

·         Manage visas and legalities of travel when required.

EVENTS / SOCIAL & CULTURAL

·         Organising, managing & running events

·         Create and manage a social calendar for the principal

·         Research restaurants / hotels / travel destinations / music / activities and VIP experiences.

·         Source and purchase Christmas gifts for the principal's family.

·         Source events staff - chefs, FOH etc.

PROPERTY & YACHT MANAGEMENT

·         Manage new property acquisitions in the UK & abroad.

·         Overseeing the smooth running of each household, managing staff, insurance, utilities, manuals, cars, maintenance etc.

·         Troubleshoot all property issues alongside the Estate Manager and coordinate with suppliers and contractors.

·         Work alongside Interior Designer and Estate Manager to run household improvements and renovations.

·         Yacht Management; work with the captain and management company to ensure all processes are in place and procedures followed.

·         Deal with household purchases and gifts.

Working hours: Contracted 9am-5:30pm Monday to Friday but flexible & on call evenings and weekends.

Start: Mid April 2025

Job ref: SB1772

email: pas@silverandbow.com